Job Description

Assistant Town Clerk

Sparks Group has partnered with a local government organization to identify an Assistant Town Clerk for an administrative opportunity. This position is ideal for a highly detail-oriented professional with excellent written communication skills and the ability to listen to live discussions, identify key information, and produce clear, accurate, well-organized written summaries.

The Assistant Town Clerk will support the day-to-day operations of the Clerk's Office, including preparing and maintaining official records, reviewing and proofreading documents, assisting with public records requests, and providing administrative support related to meetings and municipal activities. This role requires discretion, strong organizational skills, and the ability to work independently in a small office environment.

Responsibilities

• Listen to live meetings and discussions and prepare accurate, organized written summaries capturing key information, decisions, actions, and relevant details
• Prepare, format, proofread, and edit official correspondence, records, reports, meeting materials, and other documents
• Review lengthy and detailed documents for accuracy, consistency, formatting, grammar, and completeness
• Maintain organized physical and electronic records in accordance with established procedures
• Assist with the processing, organization, and retrieval of records that may be subject to public disclosure
• Assist with public records requests by locating, organizing, reviewing, and preparing responsive documents
• Enter and maintain accurate information in records management, ERP, and other administrative systems
• Support preparation and organization of materials for meetings, boards, committees, and other official proceedings
• Assist with maintaining official records and ensuring documents are properly filed and accessible
• Draft and prepare routine correspondence and other written communications
• Follow established procedures for document retention, records management, confidentiality, and public disclosure
• Work independently to manage assigned responsibilities while meeting deadlines and maintaining accuracy
• Incorporate feedback and edits into written work efficiently and accurately
• Provide general administrative support to the Clerk's Office as needed

Qualifications/Background Profile

• Strong written communication skills with the ability to listen to a live discussion and produce a clear, accurate written summary rather than a word-for-word transcription
• Exceptional attention to detail, particularly when working with lengthy, formatted, or official documents
• Experience reviewing, proofreading, editing, or preparing professional written materials
• Comfortable handling records and documents that may be subject to public disclosure
• Strong organizational skills and the ability to maintain accurate records
• Ability to work independently with minimal real-time supervision
• Strong judgment and discretion when handling sensitive or official information
• Ability to receive detailed feedback and apply edits or corrections with minimal back-and-forth
• Strong computer skills and the ability to learn new records management and administrative systems

This job is In-Person. We offer several comprehensive benefits package including health and life insurance, paid and unpaid time off, and retirement and savings plans to qualifying employees.

Sparks Group is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, pregnancy, citizenship, family status, genetic information, disability, or protect veteran status.

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